Plainfield Park District

Park Field Use Policy

POLICY FOR USE OF PLAINFIELD PARK DISTRICT OWNED ATHLETIC FIELDS BY RESIDENTS

RECITALS
Whereas, the Plainfield Park District recognizes the districts responsibility to provide sport opportunities for all district residents regardless of group affiliation.

Whereas, the Plainfield Park District Board of Commissioners in a desire to offer organized recreational athletic opportunities for its residents recognizes the Plainfield Athletic Advisory Council (P.A.A.C.) as an advisory organization whose mission is to promote a high standard of quality, sportsmanship, and moral/social responsibility in all aspects of organized youth sports in the Plainfield area.

Whereas, in order to efficiently and fairly schedule district owned athletic fields for the use of organized sports the district therefore establishes the following policy:

FIELD USE POLICY
1. Requests for facility/athletic field use are due according to the requests due date stated in the Facility/Athletic Field Use and Tournament Use Applications and will be allocated in the order they are received per scheduling priority below.

2. Requests will be accepted beginning on the first day of business following January 1 of current year.

3. All groups/organizations seeking facility/athletic field use for organized play must request such use by completing the appropriate application and submitting it to the Plainfield Park District by the established deadline (per the Facility/Athletic Field Use Application or Tournament Use Application).

4. After the established deadline, Plainfield Park District staff will schedule all fields according to the scheduling priority listed below:

SCHEDULING PRIORITY
Available facility/athletic field use is limited; as a result, request for use of all fields will be categorized as followed:

1. Plainfield Park District (Plainfield Park District programs take priority over all other requests for
facility/athletic field usage).

2. Plainfield School District #202 (as set forth within the intergovernmental agreement between the Plainfield Park District and Plainfield School District #202).

3. Resident Status - defined as groups/organizations with at least 85% or more Plainfield Park District or School District #202 residents. Recreational Leagues, Competitive/Travel Leagues, Non-League Fee Based Programs (i.e. Camps, Clinics, Workshops, etc.)

4. Non-Resident Status - defined as a group/organization with less than 85% Plainfield Park District residents. Recreational Leagues, Competitive/Travel Leagues, Non-League Fee Based Programs (i.e. Camps, Clinics, Workshops, etc.)

To prove residency status, groups/organizations are required to submit a team roster (electronically in excel format) including a full listing of coach/player names, addresses and schools which players attend by team and not group/organization.

The Plainfield Park District will attempt to accommodate all requests made. However, due to the high demand of facility/athletic field use, requested date(s) may not be available.

5. All groups/organizations that obtain field time through the Field Use Policy will provide the Plainfield Park District with an executed Facility/Athletic Field Use Application or Tournament Use Application with all required documents.

6. Groups/organizations that obtain field time through the Field Use Policy will pay the necessary direct costs (on a per participant basis) related to the use of that field as determined by the Park District (i.e. labor, materials, etc.). Fees determined by the Plainfield Park District are to be paid prior to the established deadline. Fees are designated
for all fields used.

7. Groups/organizations that obtain facility/athletic field use through the Field Use Policy will adhere to all Plainfield Park District Ordinances, field use policies and conditions of the applicable Field Use/Tournament agreement. Groups/organizations found in violation may be subject to a fine and/or immediate revocation of the assigned permit determined by the Plainfield Park District.

DEFINITIONS
Plainfield Area Athletic Council (P.A.A.C.) members are Plainfield Athletic Club, Plainfield Jr. Cat’s, Plainfield Prowlers, Plainfield Soccer Association, Plainfield Wrestling Club and Plainfield Force Wrestling Club.

Residents are defined as any group or organization with 85% or more Plainfield Park District or Plainfield School District #202 residents.

Revised and Approved by the Plainfield Park District Board of Commissioners on the 9 day of July, 2008.

Revised and Approved by the Plainfield Park District Board of Commissioners on the 27th day of April, 2005.

Approved by the Plainfield Park District Board of Commissioners on the 26th day of November, 2002.